Executive Assistant to CEO (Hybrid | Ecommerce Startup) Job at X UP Brands, Rochester Hills, MI

VjBHNDBHOGYzZmRWKzhBY3lkVjhKOEZFV3c9PQ==
  • X UP Brands
  • Rochester Hills, MI

Job Description

We’re a fast-growing e-commerce startup seeking a proactive and highly organized Executive Assistant to work directly with our Founder & CEO. This is a hybrid role based out of our Rochester, MI office, offering a unique opportunity to be part of a lean, fast-moving team that operates globally.

About the Role:
You’ll be the CEO’s right hand—managing a wide range of administrative, operational, and strategic support tasks. You’ll help the founder stay focused on growth by taking ownership of scheduling, internal communications, project follow-ups, and team coordination. The majority of our team is remote and based in Pakistan, Europe, and the Philippines, so comfort working with global teams is essential.

Responsibilities:

  • Manage the CEO’s calendar and prioritize meetings across time zones
  • Coordinate with remote teams to ensure follow-ups and progress on key initiatives
  • Prepare agendas, take meeting notes, and track action items
  • Assist with hiring tasks, onboarding, and internal team communications
  • Handle occasional personal tasks that support executive efficiency
  • Anticipate needs and solve problems proactively
  • Be a trusted, discreet, and dependable support partner

Requirements

You’re a Fit If You:

  • Are based in or near Rochester, Michigan and open to a hybrid schedule
  • Have prior experience supporting a founder, executive, or leadership team
  • Thrive in fast-paced environments and adapt quickly to change
  • Have excellent communication skills (especially in writing)
  • Are tech-savvy and familiar with tools like Google Workspace, Slack, ClickUp, etc.
  • Are proactive, resourceful, and take ownership without needing constant direction

Benefits

Why Join Us?
You’ll work side-by-side with the founder of multiple successful e-commerce brands and play a key role in helping scale the business. This is a great fit for someone excited about entrepreneurship, operations, and being part of a high-growth journey from the inside.

Job Tags

Full time, Work at office,

Similar Jobs

Expedite Technology Solutions LLC

Healthcare Recruiter Job at Expedite Technology Solutions LLC

 ...Recruitment: Develop and implement recruitment strategies to attract top healthcare talent. Screen and interview candidates to assess their qualifications and fit for specific roles. Coordinate and schedule interviews between candidates and hiring managers... 

Vita Global Sciences, a Kelly Company

Medical Writer Job at Vita Global Sciences, a Kelly Company

Kelly Science and Clinical FSP is currently seeking a EUMDR Medical Writer for a remote long term engagement with one of our Global Medical Device clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business... 

NOVA Tastings

Brand Ambassador Job at NOVA Tastings

 ...divh2Brand Ambassador/h2pJoin a fast-growing, industry-leading company! With several years in the beverage industry, NOVA Tastings is revolutionizing...  ...expansion into VA ABC stores, were looking for motivated Brand Ambassadors./ppAs a Brand Ambassador for NOVA Tastings LLC, you... 

Guardian Security Services

Security Officer - Chicago - Night Shifts Job at Guardian Security Services

 ...Residential Positions Available - Times range from 10p-6a, 11p-7a, or 12a-8a in full and part-time capacities. We provide security services to high-rise...  ...enjoy working overnight shifts and are comfortable...  ...shifts, afternoon shifts, and night shifts Strong attention... 

Alachua County Sheriff's Office

Head Coach Cross Country - First Creek Middle School Job at Alachua County Sheriff's Office

 ...Head Coach Cross Country First Creek Middle School Join to apply for the Head Coach Cross Country First Creek Middle School role at Tacoma...  ...regarding program, facilities, and transportation problems; assists the building athletic director and district athletic...